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REGISTRATION & ABSTRACTS

Registration

Outline of steps to do for participants

Register in the online registration system. At this step your personal data will be requested. You will receive a registration confirmation e-mail with login instructions after your registration is completed. The further steps will require you to login to the registration system.
Pay any open registration fee in the registration system.
(Optional) Submit your Scientific Abstract for your session of interest in the registration system. This step requires prior payment of any open registration fees (see step2).

Please note that your registration & abstract submission is only valid after payment of any open registration fees.

Liability and insurance

The organisers cannot accept liability for personal accidents or loss of/damage to private property of participants. Participants are advised to take out their own personal travel and health insurance for their trip.

Registration System

Please note that the online Registration is now closed. Onsite registration at the venue is still possible (late fee plus € 50.- handling charge).

Fees / Cancellations

All prices are listed in Euro. ÖGMBT is exempted from tax, All prices are net.	Early registration until July 16, member** / non-member	Late registration between July 16 - September 10 member** / non-member
*Student ()**	160 / 200	190 / 230
Academic/Non-profit	210 / 290	250 / 340
Corporate/Industry	320 / 450	380 / 510
		after September 10 onsite fees will apply = late fee plus € 50.- handling charge.

* A confirmation of your enrolment as student at an institution of higher learning or a corresponding letter from your supervisor needs to be uploaded in PDF format during the registration process.

** For ÖGMBT members with an active and paid membership a member discount voucher code is available after login in the ÖGMBT intranet and can be entered during the payment process.
ANA (Austrian Neuroscience Association) members can request a discount voucher code from the ÖGMBT Office via E-mail (with attached ANA membership proof).

NEW: Master Student with ÖGMBT membership: If you are a Master Student and have an active ÖGMBT membership you can get an enhanced discount and your registration fee will be waived. This offer is only valid until the closing of the online registration on 10.9!
To take advantage of this offer you need to retrieve your ÖGMBT membership discount voucher code and enter it during the registration or later in the payment menue. You can get the voucher by logging in to the ÖGMBT intranet and retrieving your personal discount code from the "Discounts" section.

Last-minute onsite registrations are also possible but will incur an € 50.- onsite handling fee in addition to the registration fee listed above.

Travel Grants:

The ÖGMBT awards travel grants to support young colleagues (diploma students, doctoral students and post-docs) in actively participating in national and international congresses. For more details click HERE.

The registration fee for participants includes:

Admission to all scientific sessions, workshops and satellite events
Congress backpack
Coffee & lunch breaks (incl. 3x voucher for lunch at the Mensa)
"Wine & Science" networking event on Sept 19
Admission to exhibition and participation in the "Exhibitor Quiz"
Participation at the Social Event on Sept 20 incl. drink voucher

Cancellations and refunds

Any cancellations until July 16 (with abstract for oral presentation) / August 8 (without abstract) will be charged a cancellation fee of € 50,- . After this date no refunds can be made and the full registration fee will be charged.

Payment

All payments are made via the online registration system (login box at the right of the top navigation menu) and can be made at the end of the registration process. Please note that payment of registration fees is required before abstract submission!

We offer several options for online payment which can be selected when placing an order (available options may depend on country) via our payment processor (Mollie B.V.) :

EPS	SOFORT	Giropay	Apple Pay*
MasterCard	American Express	VISA	Maestro
SEPA bank transfer ** (SEPA-countries only!)

* Apple Pay will only be available as an option on the payment screen if a supported device is used.

** SEPA bank transfers are only supported from SEPA Countries (mainly EU)!.

Key Dates

End of March, 2023	Start of online registration & abstract submission - NOW OPEN!
July 16, 2023	End of abstract submissions for oral presentations - EXTENDED!
July 16, 2023	*End of payment for early registration fee () End of cancellation & refund possibility for participants who submitted an abstract**
August 8, 2023	End of cancellation & refund possibility for participants without submitted abstract
August 7, 2023	Notification about acceptance for short talk presentations
August 15, 2023	End of abstract submissions for poster presentations
August 18, 2023	Notification about acceptance for Science flash/Poster presentations
September 10, 2023	Online registration closes / end of payment for late registration fee ()**
September 11, 2023	Deadline for upload of Science Flash Talk presentations

Abstract Submission

Poster Table:

Download the Poster table as a PDF.

UPDATE 18.08.2023: All presentation notifications have been sent out.

IMPORTANT: Prior registration and payment of registration fees is required for abstract submission.

After completion of your registration you can login to the online registration system (login box at top right of the top navigation menu) with the instructions from your registration confirmation e-mail and submit an abstract for the Annual Meeting. All abstracts must be submitted using the online registration system and require payment of the registration fee before submission.

Abstracts submitted before the oral abstract submission deadline will be considered for either a poster or an oral presentation (either a short talk or a science flash) by the scientific committee. All participants will be automatically notified via e-mail on August 8 of the acceptance of their abstract and type of presentation. The acceptance and selection status of your abstract is also available via the registration system.

Please prepare an abstract consisting of a title (250 characters max.), up to 14 authors and an abstract body (2500 characters max.). In the online editor you may use simple formatting elements such as bold, italic, underline, super & subscript and special characters in both the title and abstract. No images or tables are allowed.

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Oral presentations - onsite

Short Talks will be 12 minutes talk and 3 minutes discussion.

Please submit your presentation on a USB-Stick in PDF or MS Office format to the technician in the lecture hall at the latest in the break before your session. A windows presentation computer will be provided. The beamer resolution is 1920x1080 and the projection screen has 16:9 format.

Science Flash Talks are a mixed format with a short 2 minute oral presentation teaser for your poster and a corresponding poster with the discussion taking place at the poster during the respective afternoon poster session. If you have been assigned a Science Flash please upload your presentation in PDF format (max. 3 Slides, max. 2MB size) in the registration system under "Science flash Upload".

Posters - onsite

Poster presentations: Please prepare a poster max. size DIN A0 (841 x 1189 mm), portrait format (upright). There will be three poster sessions. The number of your poster can be found in the poster table within the program book or in the postertable (PDF download).

Prizes for Best Short Talk / Best Poster

Each young scientist who has submitted an abstract has the chance to win one of the prizes for Best Talk or Best Poster. From all talks and posters the chairs will nominate prize winners.

Prizes will be bestowed in the following categories: